BAY COLONY CLUB JUN 16, 2011 BOD MEETING - SYNOPSIS

Board Members Attending: Paul Barros, Bill Brady, Wilbur Bullock, Joyous Burkart, Danielle Harrell, Bud Lauer, Malachy Smith

Board Members Absent:

Miscellaneous Other Attendees: Coleen, BCC Manager

BCC Owners Attendees: 30 (est.)

April 21, 2011 Minutes: Reading waived

May 11, 2011 Minutes: Read and approved

President’s Report:  (1) Port Royale plans.  (2) Open forum may be re-instituted as part of BOD meetings although there will be no board response to, or input on items brought up by owners.

Manager’s Report:  See BCC web site.

COMMITTEE REPORTS

Interview:  Russ Parrot retiring, Mary Frissora assuming Chair.

Long Term Capital Improvement:   Gordon Houston discussed seawall repair, roofs, balconies and swimming pool gravity tank installation.  Board approved contacting vendors to get quotes

Landscape:  Joyous Burkart reported progress on hedge replacement and other items.

Dock Master:  Jim Gordon reported on rusting of new transformers and a couple of rules violations.  (BCC office to follow-up on rules violations.)

OLD BUSINESS

Approval of Rules & regulations: Tabled.  (For tabling; Brady, Bullock, Burkart, Lauer, Smith.  Against tabling Harrell)

Tree Trimming:  Hurricane trimming contract for $16,900 approved unanimously.

NEW BUSINESS

Agenda Setting Form/Policy: A form for the use of Board members to place an item on the next meeting agenda.  If signed by any 3 BOD members, the item must be placed on the next agenda.  Passed.  (For: Barros, Burkart, Harrell, Lauer, Smith.  Against: Brady, Bullock)  

Request Form for BCC Action: A multi-purpose form to be used as a work order, request, complaint, etc.  Approved unanimously

Increased Landscaping Expense:  Motion to provide an additional $3,000 for landscaping. (replace exit road shrubs seawall repair areas, building hedges).  Failed.  (Against: Barros, Brady, Bullock, Smith.  For: Burkart, Harrell, Lauer)

Meeting adjourned at 9:15. .

Open Forum - Held after adjournment

Many thanks to Bev Houston for providing meeting facts.

 

NOTES:  (1) STILL no open forum as part of the meeting agenda I see.  Unless the open forum is on the agenda and is conducted and recorded as part of the official BOD meeting it is a frivolous waste of time. 

(2) STILL no updated Rules & Regulations.  The U.S. constitution was written and approved in less time.  LET’S GET ON WITH IT FOLKS!

All corrections and comments would be appreciated

BAY COLONY CLUB REALTY REPORT 5/31/11

Total # 2 BR for sale:  9
High         $299,990
Low          $189,000
Median      $200,000

Sold 2 BR YTD:  11      LP/SP*         Days on Market
High         $215,000          104%                33
Low          $131,000            105%                 11
Median    $150,395           90%                    32

Total # 1 BR for sale:  4
High       $ 99,000
Low        $ 89,900
Median  $ 92,500

Sold 1 BR YTD:  3           LP/SP*         Days on Market
High:    $95,500                97%                      65
Low:      $ 89,500                93%                      6
Median:  $ 92,500                90%                      36

*LP/SP = Sales Price divided by Listing Price, or what % of the listing price was actually paid
.
Information provided by Margaret Matinale, Lic. Associate Broker, Galleria  International Realty 954-298-2527, fax: 954-771-7367, email: margesells4u@yahoo.com

BAY COLONY CLUB CONDO - ON A HAPPIER NOTE

Great Food 

Excellent Service

Very Reasonable Prices

Huge Portions  

Nice Ambiance

Nearby

What more could you want?

Try it.  You'll love it.

This is an unsolicited and unpaid for plug.  If you find I'm right, drop a buck in the Tip Jar.

BAY COLONY CLUB CONDO - BREAKING NEWS!

There are two matters of interest circulating through the BCC whisper cloud:

1. Re-establishing an official BCC Newsletter, and;
2. Increasing dockage fees.

There can be no question that a news letter is a splendid idea.

Increasing dockage fees has, so far, been a matter of opinions with no dollar and cents facts or cost/benefit analysis.  All parties involved would do better to suspend the windy declamations and do some research.

In any case, our roofs still hang on by a few rusty nails and the Board of Directors slumbers on...  along with most BCC owners.  WELCOME TO HURRICANE SEASON! 

BAY COLONY CLUB REALTY REPORT AS OF 4/30/11

Total # 2 BR for sale:  12
High         $299,990
Low          $189,000
Median      $204,995

Sold 2 BR YTD:  105      LP/SP*         Days on Market
High       $215,000              104%                    33
Low        $131,000              109%                    11
Median    $146,198               90%                    44

Total # 1 BR for sale:  13
High        $90,000
Low        $90,000
Median    $90,000

Sold 1 BR YTD:  3           LP/SP*         Days on Market
High:      $95,500                97%                      365
Low:       $89,500                93%                          6
Median:   $92,500                90%                        36

*LP/SP = Sales Price divided by Listing Price, or what % of the listing price was actually paid
.
Information provided by Margaret Matinale, Lic. Associate Broker, Galleria  International Realty 954-298-2527, fax: 954-771-7367, email: margesells4u@yahoo.com

BAY COLONY CLUB MAY 11 BOD MEETING - SYNOPSIS

Board Members Attending: Bill Brady (by phone), Wilbur Bullock, Danielle Harrell, Bud Lauer,

Board Members Absent: Paul Barros, Malachy Smith

Miscellaneous Other Attendees: Coleen, BCC Manager, Bob Lopker, Insurance Agent

BCC Owners Attendees: 26 (est.)

Election of BOD Member to Replace Vacancy:  Joyous Burkart was voted (unanimously) to fill vacancy from Betty Francis’s resignation.

Property Insurance:  Expenditure of $469,992 for X-Wind insurance approved unanimously.

Financing of Property Insurance: Financing of insurance premium with $50,000 down and balance over 10 months at 3.5% approved unanimously.

Rec 4 Bathrooms Repair: Fixtures, faucets, mirrors, stalls and lighting to be replaced at a cost of $3,943.  Passed.  Yes – Bullock, Burkart, Harrell, Lauer.  No - Brady

Meeting adjourned at 8:00.  Many thanks to Bev Houston for providing meeting facts.  All corrections and comments would be appreciated.

NOTES:  STILL no open forum as part of the meeting agenda I see.  Just shut up and make those maintenance payments folks!  Nobody wants to hear your opinions, objections or comments.

ANY SIGNS OF LIFE ON BAY COLONY CLUB BOARD?

Failure by successive BCC boards to make the necessary, relatively inexpensive repair to our roofs is alarming and inexcusable. Their inaction could very easily cost each of us a bundle.  Still, our BOD, led by Wilbur Bullock, does nothing.

The upcoming hurricane season is predicted to be more active than normal.  What happens if we lose half a dozen roofs with massive water damage, subsequent mold and mildew growth requiring complete replacement of all dry wall and electrical wiring?  Our Association insurer can decide the losses were caused by a lack of proper maintenance and refuse to pay.  Maybe your homeowners insurer will take the same position and refuse to pay.  What will your out-of-pocket costs be for repairing your apartment and the inevitable special assessment?  Based on past boards’ performances how much waste, graft and kickbacks will be involved in handling this “emergency” special assessment?

An email  detailing this problem and its history was sent to each member of our BOD.  In all probability they will continue to ignore the problem,

It is up to us owners to INSIST the board address our roof problem and take action.  Call, email, write and buttonhole every board member and remind them of their fiduciary responsibility and the consequences THEY may face for continued failure to provide necessary maintenance.

BAY COLONY CLUB APR 21 BOD MEETING - SYNOPSIS

Board Members Attending: Paul Barros, Bill Brady (by phone), Wilbur Bullock, Betty Francis, Danielle Harrell, Bud Lauer, Malachy Smith.

Board Members Absent:

Miscellaneous Other Attendees: Coleen, BCC Manager

BCC Owners Attendees: 29 (est.)

President Bullock:  Declared that there is to be no chit chat among audience members.  (Not an Agenda item.)

Minutes:  Bullock proposed waiving reading of March 24 minutes.  This was objected to and motion was made to read minutes. Supported by Barros, Francis, Harrell, Lauer, and Smith; against: Brady.  Minutes were read, and an objection raised.  Amendment of minutes proposed and approved unanimously.  (This is second consecutive meeting in which prior minutes were determined to be incorrect.  Are these deliberate or accidental errors/omissions?  What action is being taken to correct errors?)

Treasure’s Report:  Brady gave a mostly inaudible report.  Apparently, from what could be heard, disaster is not imminent.  (Are the inaudible phone-ins part of the intent to keep owners in the dark and speechless… like elimination of Open Forum?)   

Manager’s Report:  Lots accomplished.  See BCC website for details.  (Not an agenda item.)

Committee Reports: 

Rules & Regulations:  Many posted meetings held.  No owners attending except 1^st meeting.  (When new revised Rules announced, it’s a safe bet that the usual complaints will be heard about not consulting with owners.)

Interview:  8 leases, 1 sale, 2 second occupants

Capital Improvement:  Prior quote for seawall repair still good.  (Still not considering the sorry state of our roof fastenings?)

Landscaping:  Good progress reported on re-furb of little park at exit road turn. (Pools betting on date one of our DWI drivers will again wipe it out.)

Dock Master:  Batten painting and new piling numbers required.

New Business:

Audit:  Approved unanimously.

Seawall:  BK Marine’s $120,750 bid to repair easternmost 470-foot section of seawall approved unanimously. 

Tumult:

Francis, at this point, demanded that an emergency agenda item be added to the meeting.  A general uproar and melee followed.  Bullock moved to adjourn the meeting.  It seemed (hard to know, given the noise level) all approved adjourning except Francis.  (If you have a clue what this was all about, please comment and enlighten us all.)   

Meeting adjourned at 7:40.  Corrections and comments would be appreciated.

NOTES:  Thanks to Bev Houston for keeping your blogger straight on the facts.  Opinions are your blogger’s.  Facts are facts.

This meeting (in addition to many prior ones) left a lot to be desired:

• Microphone and PA system (STILL) frequently not used and Board comments and conversations often unintelligible.
• Speaker phone output from Brady (STILL) completely unintelligible
• No Open Forum (Keep those owners shut down!) 

BAY COLONY CLUB REALTY REPORT AS OF 3/31/11

Total # 2 BR for sale:  14

High        $249,900

Low         $189,000

Median    $217,000

Sold 2 BR YTD:  8       LP/SP         Days on Market

High        $215,000         104%              33

Low         $131,000           9%                11

Median    $138,500          90%               44

Total # 1 BR for sale:  1

High       $ 89,000

Low        $ 89,000

Median   $ 89,000

Sold 1 BR YTD:  2        LP/SP         Days on Market

High:       $ 92,500                97%                180

Low:        $ 89,500                93%                 36

Median:   $ 91,000               95%                108

                                   

*LP/SP = Sales Price divided by Listing Price, or what % of the listing price was actually paid.

                                   

Information provided by Marge Matinale, Lic. Associate Broker, Better Homes & Gardens Real Estate, 954-298-2527, fax: 954-771-7367, email: margesells4u@yahoo.com