BAY COLONY CLUB MARCH 18 BOARD MEETING - SYNOPSIS

Open Forum : Questions from owners on BCC foreclosures (13 bank, 3 BCC); Beth Walker law suit; possible noise dampening in Rec 2; Landscaping Committee; Bill Delaney resignation as V.P.; Betty Francis new V.P.

Board Members Attending: Bill Brady (by phone), Wilbur Bullock, Betty Francis, Sean Holland (by phone), Bev Houston

Board Members Absent: Bill Delaney, Lisa Farinacci

Miscellaneous Other Attendees: Joanne, BCC Manager

BCC Owners Attendees: 51 (est.)

Board Meeting Minutes: Waived reading of Feb. 8, Feb. 11, and Feb. 22 minutes. All minutes approved unanimously.

Reports: President’s: Buildings 3 & 4 re-rated for flood insurance, Rules & Regulations and Community Relations Committees started up, BCC Newsletter reinstated and opinion poll testing owners’ opinions on various matters to be circulated.
Treasurer: Available on BCC website.
Screening: 3-leases, 5-sales, 1- 2^nd occupant
Community Relations: Several possible activities discussed, i.e. garage sale, welcome wagon, educational speakers. Committee is seeking owner input.
Security, Rules & Regulations: SUVs with a short truck bed, towing of illegally stored vehicles and deliveries discussed. Upcoming poll to test owners’ opinions on these and other matters.
Manager: Presently 136 dock leases, 2 slips A dock and 2 finger slips available. 

Old Business: Update on Legal Matters: Beth Walker suit over pest control still pending. CCG cable consulting contract going to arbitration. (Sam Slota signed contract without BOD or owners’ knowledge. BOD prompted by Saundra Zubko approved a $60,000 payoff. Zubko later upped to $62,500.) It was pointed out (again) that the prior BOD’s last minute approval to settle with cable consultant CCG appeared to legitimize the illegal Slota signed contract. Prior BOD’s approval made any legal challenge to CCG contract and subsequent 10 year Comcast contract difficult if not impossible.
Attempted retrieval of personal information on 9 owners copied by Zubko underway.


New Business: Ice Machine: The “emergency expenditure” for ice machines approved by 5 prior Board members without Board discussion or vote was not ratified. A $10,000 order for 2 undelivered machines was cancelled. Machines made crushed ice, not cubes and were not designed for outdoor installation. One machine was installed in Rec 1 (just in time for a Super Bowl party). Vendor refuses to take back the one machine installed, and the five approving prior BOD members will be billed for its $5,000 cost.
Rec 2 Plumbing Repairs: Contractor selected unanimously.
Tree Trimming: Corrective pruning required for 192 canopy trees at a cost of $15,000 to $27,000. Pruning and costs will be divided over 2 years. Approved unanimously. 12 trees need replacement, $3,500 including additional stump grinding. Approved unanimously.
Manager’s Contract: An addendum to be added to manager’s contract suspending a provision for a 5% salary increase was approved unanimously and agreed to by the manager.
Wage Freeze: Employees wage freeze lifted and a 3.5% increase for all employees with one or more years of service approved unanimously. (Total annual cost for increase $13,000.)
Temporary Workers: Hiring painters for parking stops tabled pending further study. Hiring a 6 month temp for lawn crew at a total cost of $10,000 and a clerk to purge office files ($2,307) approved unanimously.
Rules: Clubhouse reservations and towing illegally stored vehicles tabled by unanimous vote. Vehicles registered as SUV’s with a short truck bed (i.e. Cadillac Escalade, Honda Ridgeline and Chevy Avalanche) will be allowed to park overnight. A bed cover will be required to be in place, gross vehicle weight must be less than 7,000 pounds and no trailer hitches protruding beyond rear bumper allowed. For: Wilbur Bullock, Betty Francis, Sean Holland, Bev Houston Against: Bill Brady


Meeting adjourned at 9:45

Corrections and comments would be appreciated.

BAY COLONY CLUB REALTY REPORT AS OF 2/28/10

Total # 2 BR for sale:  17

High         $299,900

Low          $159,900

Median     $225,000

Sold 2 BR YTD:  3       LP/SP         Days on Market

High        $195,000          91%               49

Low         $144,000          83%                 8

Median    $175,000          91%            228

Total # 1 BR for sale:  9

High       $129000

Low        $ 89,999

Median   $ 95,000

Sold 1 BR YTD:  2        LP/SP         Days on Market

High: $117,000                87%               10

Low: $ 85,000                  86%               10

Median: $101,000            86%               10

Information provided by Marge Matinale, Lic. Associate Broker, Prudential Florida 1^st Realty, 954-298-2527, fax: 954-771-7367, email: margesells4u@yahoo.com

WHY ATTEND THE NEXT BCC BOD MEETING?

There are two items which certainly should be agenda items at the next Board meeting:

Saundra Zubko #1 – Ice Maker “Emergency”*
An issue that should come up at the next BOD meeting concerns the reported "emergency" purchase and delivery of an ice making machine for Rec 1.  Order was placed and delivery made the Friday before Zubko's invitation-only Super Bowl party at Rec 1. The machine cost around $5,000 and what’s more, is not the right model.  It makes nuggets rather than cubes, is way under capacity and sits in the south west sun so will leak and run constantly all summer.

Four members of the previous BOD approved the purchase under a loophole that allows a majority of the Board to approve purchases without the necessary public vote under emergency circumstances. ( i.e. to protect people from injury or death and property from damage)   Any such purchase must be ratified at a properly noticed public board meeting.   Perhaps the four approving ex-Board members can explain this “emergency”?

*Alleged emergency purchase reported by a very reliable source.

Saundra Zubko #2 – Does She Have Your Number?
The alleged theft of confidential information from the BCC office deserves to be examined in detail and measures taken to improve security.  Please see the earlier blog article: “Does Saundra Zubko Have Your Number?”

If these two items get on the agenda, the next meeting should be very entertaining.

BAY COLONY CLUB FEB. 23 BOARD MEETING - SYNOPSIS

Open Forum : Questions from owners regarding temporary suspension of ticket committee, motor scooter parked on BCC property, bridge club reservations for Recs.


Board members attending: Bill Brady (by phone), Bill Delaney, Lisa Farinacci, Betty Francis, Sean Holland (by phone), Bev Houston

Miscellaneous Other Attendees: Joanne Lowenthal, BCC Manager

BCC Owners Attendees: 65 (est.)

Board Meeting Minutes: N/A

Reports: None

Old Business:

Private Investigator: Tabled until March meeting by unanimous vote 

New Business:
Flood Insurance: Discussion showed three bids were obtained from different insurance brokers. No difference in cost between brokers representing different companies. Board believed broker representing Insurance of America did a better job of researching and guidance than other bidders.
Broker advised that BCC was underinsured with a potential major loss to BCC owners . Insuring for the maximum building replacement costs would significantly reduce loss potential to owners at a cost of $13 per year per owner.
Board voted unanimously to increase insured amount to maximum and accept Insurance of America bid. (Details are available from the BCC office.)

Meeting adjourned at 7:45

BAY COLONY CLUB FEB. 11 BOARD MEETING - SYNOPSIS

Open Forum :

Need for weekly buyer screenings and participation of BOD members not physically present at Board meetings through computer video conferencing was proposed

Board Members Attending: Bill Brady (by phone), Wilbur Bullock, Bill Delaney, Lisa Farinacci, Betty Francis, Sean Holland (by phone), Bev Houston

Miscellaneous Other Attendees:  Joanne Lowenthal, BCC Manager

BCC Owners Attendees:  44 (est.)

Board Meeting Minutes: January 21, 2010

Reports:

Manager's Report: Available on BCC web site.

Committee Appointments: The following committee appointments were made:

Community Relations: Betty Francis*, Bill Delaney, Sean Holland, Bev Houston

Finance and Accounting: Bill Brady*, Bill Delaney, Lisa Farinacci

Legal: Wilbur Bullock, Rocco Viola, Bill Delaney*

Long term plans and Capital Improvements: Bill Brady, Sean Holland, Wilbur Bullock, Gordon Houston*

Maintenance and Operations: Wilbur Bullock, Lisa Farinacci*,Sean Holland, Chuck Flesher

Screening: Russ Parrot* (to appoint others subject to BOD approval.)

Security, Rules and Regulations: Betty Francis, Bev Houston Chuck Flesher*

Social: Eliminated, responsibility moved to Community Relations

Violations: Appointments tabled pending resolution of ticketing policies.

*Chairperson

NOTE: BCCers who would like to volunteer for a committee should contact a committee board member or the chairperson.

Old Business:

Private Investigator - Termination of private investigator and return of funds and files given to him. Ratified unanimously. 

New Business:

Attorney Retainer - John Stevens retained for collections.  Becker & Poliakoff to be retained for special other projects.  Passed unanimously.

Recovery of Association Funds - Special projects counsel (Becker & Poliakoff) instructed to initiate appropriate legal action to recover any Association funds lost through fraud or other illegal activities.  Passed unanimously.

Meeting adjourned at 8:12 followed by coffee and goodies.

Please advise of any errors through "Comments" below and they will be corrected.

BAY COLONY CLUB ELECTS NEW BOARD OF DIRECTORS

Bulletin: A greater than usual number of Bay Colony Club owners sent in a total of 397 ballots and elected a new Board of Directors.  The new Board (# OF VOTES) is:

Wilbur Bullock, President (248)

Bill Delaney, Vice President (224)

Bill Brady, Treasurer (253)

Bev Houston, Secretary (197)

Lisa Farinacci, Director (242)

Betty Francis, Director (259)

Sean Holland, Director (204)


Other Candidates:


Harriet Gustafson (166)
George Lauth (114)
Thomas Nolan (111)
Ruth Richard (193)
Pete Shelton (103)
Sam Slota (63)
Saundra Zubko (97)

BAY COLONY CLUB REALTY REPORT AS OF 1/31/10

Total # 2 BR for sale:  18

High        $299,900

Low         $139,900

Median    $207,495

Sold 2 BR YTD:  3          LP/SP         Days on Market

High        $195,000          91%              49

Low         $150,000          83%               8

Median    $180,000          83%              98

Total # 1 BR for sale:  9

High       $135,000

Low        $  94,900

Median   $112,000

Sold 1 BR YTD:  0        LP/SP         Days on Market

Currently there are no closed sales for 1 BR units YTD

Information provided by Marge Matinale, Lic. Associate Broker, Prudential Florida 1^st Realty, 954-298-2527, fax: 954-771-7367, email: margesells4u@yahoo.com

BAY COLONY CLUB BOARD MEETING - AN OWNER COMMENTS

I attended the Bay Colony Club Board of Directors meeting this evening. It is appalling how cut and dried this current Board manages information and communication to the general population of this community.

I concluded, following the meeting, that there must be a change in the perception of the residents and return the true meaning of BCC to Bay Colony Club away from the current impression of BOARD of CONSPIRACY and CORRUPTION. The side comments I heard were those of shock and dismay. I sincerely hope that this is a carry over at the voting booth.

I addressed the Board concerning the issue of the hiring of a Private Investigator and offered my opinion that it was strictly a "campaign tactic" of the current Board. Madame President rudely smirked at my comment which I pointed out to her, and then I requested that the funds they have authorized for their political self interests be matched by the Board authorizing a matching amount of $5000 to the opposing slate for "campaign purposes" The Board did not bring my suggestion to a vote- big surprise.

The presentation and acceptance of the Comcast issue was a huge whitewash of what transpired. Sam Slota seconded the motion about six times trying to get it off the table and moved along. This deal smells to high heavens from where I sit.

I continue to be embarrassed to be represented by this group. I will probably move way up on the list of folks for the Private Investigator to look into.

Continue the good fight- we do need a change.

Bill Walker
Building 8

Moderator Comment:  Mr. Walker's observations are so timely, accurate and important that they are being published as a blog article instead of a comment.  Look for his letter to Saundra Zubko in the BCC Rants & Raves blog at:  http://bccrantsandraves8.blogspot.com/

BAY COLONY CLUB JAN 21 BOARD MEETING - SYNOPSIS

Board members attending:  Bill Brady (by phone), Harriet Gustafson, George Lauth, Pete Shelton, Sam Slota, Saundra Zubko

Absent member(s):  Wilbur Bullock

Miscellaneous other:  John Stevens, BCC lawyer

BCC Owner attendees:  45 (?)

Minutes:  11/12/09, 11/19/09 & 12/17/09 minutes read and approved unanimously (?)

President’s Report:  Zubko asked for a motion to censure BOD member Wilbur Bullock for revealing that the Board had (at their closed Jan. 5 meeting) voted to spend $5,000 to hire a private investigator.  Censure approved by: Gustafson, Shelton, Slota, Zubko.  Against: Brady

Brady offered a motion to censure Zubko for refusing to allow his phone participation in the closed Jan. 5 Board meeting.  There was no second for the motion.

Finance Report:  Available in BCC office.

Screening Report:  7 leases, 4 sales, 3 second occupant.

Rules & Regulations Report:  Rochelle Bisaillon no-show. Report tabled.

Manager’s Report:  Available in BCC office.

Old Business:

ADP contract to process payroll was approved unanimously.  (Not an agenda item.)

A payment of $60,000 to CCG cable TV “consultants” was approved pending contract review by BCC lawyer Stevens.  Approved: Gustafson, Shelton, Slota, and Zubko.  Against: Brady

New Business:

It was revealed that the Board had (at their closed Jan. 5 meeting) voted to spend $5,000 to hire a private investigator.  Investigator will try to determine source of recent defamatory statements about Board members.  Information investigator provides will possibly be used in an Association law suit against BCC unit owner(s).  No motion or vote since both done at Jan. 5 meeting.

Adjourned at 8:30 PM (?)

Open Forum:  A candidate Meet & Greet was substituted for the open forum. All candidates were asked, if elected:

·        Would they outsource BCC maintenance;

·        Would they eliminate the private investigator.

All candidates who are currently board members either evaded a direct answer, or said they would consider farming out the maintenance, and would not eliminate the private investigator.

 Moderator’s Note:  Items followed by “(?)” are guesstimates. Please offer any needed corrections. 

BAY COLONY CLUB ELECTION - HARRIET GUSTAFSON

This is the fifth and last of a series of articles providing information about candidates for Bay Colony Club Condo Board of Directors.  This information is intended to help BCCers make their voting decisions.

Harriet Gustafson
Gustafson was very recently appointed to the Board.  However, her future Board actions can be anticipated easily.

1. Gustafson was appointed to Board by the votes of Zubko, Slota, Shelton and Lauth.
2. Voted in line with Zubko, Slota, Shelton and Lauth on all issues except one in which she recused herself.
3. Is there any reason to expect Gustafson to deviate from the Zubko, Slota, Shelton and Lauth line in the future?

• Is this the kind of person we want for our BOD?
• What do you think?
• Anything to add?
• Post a comment.
• Keep in mind that a comment with your real name has more impact.