BAY COLONY CLUB MAY 11 BOD MEETING - SYNOPSIS

Board Members Attending: Bill Brady (by phone), Wilbur Bullock, Danielle Harrell, Bud Lauer,

Board Members Absent: Paul Barros, Malachy Smith

Miscellaneous Other Attendees: Coleen, BCC Manager, Bob Lopker, Insurance Agent

BCC Owners Attendees: 26 (est.)

Election of BOD Member to Replace Vacancy:  Joyous Burkart was voted (unanimously) to fill vacancy from Betty Francis’s resignation.

Property Insurance:  Expenditure of $469,992 for X-Wind insurance approved unanimously.

Financing of Property Insurance: Financing of insurance premium with $50,000 down and balance over 10 months at 3.5% approved unanimously.

Rec 4 Bathrooms Repair: Fixtures, faucets, mirrors, stalls and lighting to be replaced at a cost of $3,943.  Passed.  Yes – Bullock, Burkart, Harrell, Lauer.  No - Brady

Meeting adjourned at 8:00.  Many thanks to Bev Houston for providing meeting facts.  All corrections and comments would be appreciated.

NOTES:  STILL no open forum as part of the meeting agenda I see.  Just shut up and make those maintenance payments folks!  Nobody wants to hear your opinions, objections or comments.

ANY SIGNS OF LIFE ON BAY COLONY CLUB BOARD?

Failure by successive BCC boards to make the necessary, relatively inexpensive repair to our roofs is alarming and inexcusable. Their inaction could very easily cost each of us a bundle.  Still, our BOD, led by Wilbur Bullock, does nothing.

The upcoming hurricane season is predicted to be more active than normal.  What happens if we lose half a dozen roofs with massive water damage, subsequent mold and mildew growth requiring complete replacement of all dry wall and electrical wiring?  Our Association insurer can decide the losses were caused by a lack of proper maintenance and refuse to pay.  Maybe your homeowners insurer will take the same position and refuse to pay.  What will your out-of-pocket costs be for repairing your apartment and the inevitable special assessment?  Based on past boards’ performances how much waste, graft and kickbacks will be involved in handling this “emergency” special assessment?

An email  detailing this problem and its history was sent to each member of our BOD.  In all probability they will continue to ignore the problem,

It is up to us owners to INSIST the board address our roof problem and take action.  Call, email, write and buttonhole every board member and remind them of their fiduciary responsibility and the consequences THEY may face for continued failure to provide necessary maintenance.

BAY COLONY CLUB APR 21 BOD MEETING - SYNOPSIS

Board Members Attending: Paul Barros, Bill Brady (by phone), Wilbur Bullock, Betty Francis, Danielle Harrell, Bud Lauer, Malachy Smith.

Board Members Absent:

Miscellaneous Other Attendees: Coleen, BCC Manager

BCC Owners Attendees: 29 (est.)

President Bullock:  Declared that there is to be no chit chat among audience members.  (Not an Agenda item.)

Minutes:  Bullock proposed waiving reading of March 24 minutes.  This was objected to and motion was made to read minutes. Supported by Barros, Francis, Harrell, Lauer, and Smith; against: Brady.  Minutes were read, and an objection raised.  Amendment of minutes proposed and approved unanimously.  (This is second consecutive meeting in which prior minutes were determined to be incorrect.  Are these deliberate or accidental errors/omissions?  What action is being taken to correct errors?)

Treasure’s Report:  Brady gave a mostly inaudible report.  Apparently, from what could be heard, disaster is not imminent.  (Are the inaudible phone-ins part of the intent to keep owners in the dark and speechless… like elimination of Open Forum?)   

Manager’s Report:  Lots accomplished.  See BCC website for details.  (Not an agenda item.)

Committee Reports: 

Rules & Regulations:  Many posted meetings held.  No owners attending except 1^st meeting.  (When new revised Rules announced, it’s a safe bet that the usual complaints will be heard about not consulting with owners.)

Interview:  8 leases, 1 sale, 2 second occupants

Capital Improvement:  Prior quote for seawall repair still good.  (Still not considering the sorry state of our roof fastenings?)

Landscaping:  Good progress reported on re-furb of little park at exit road turn. (Pools betting on date one of our DWI drivers will again wipe it out.)

Dock Master:  Batten painting and new piling numbers required.

New Business:

Audit:  Approved unanimously.

Seawall:  BK Marine’s $120,750 bid to repair easternmost 470-foot section of seawall approved unanimously. 

Tumult:

Francis, at this point, demanded that an emergency agenda item be added to the meeting.  A general uproar and melee followed.  Bullock moved to adjourn the meeting.  It seemed (hard to know, given the noise level) all approved adjourning except Francis.  (If you have a clue what this was all about, please comment and enlighten us all.)   

Meeting adjourned at 7:40.  Corrections and comments would be appreciated.

NOTES:  Thanks to Bev Houston for keeping your blogger straight on the facts.  Opinions are your blogger’s.  Facts are facts.

This meeting (in addition to many prior ones) left a lot to be desired:

• Microphone and PA system (STILL) frequently not used and Board comments and conversations often unintelligible.
• Speaker phone output from Brady (STILL) completely unintelligible
• No Open Forum (Keep those owners shut down!) 

BAY COLONY CLUB REALTY REPORT AS OF 3/31/11

Total # 2 BR for sale:  14

High        $249,900

Low         $189,000

Median    $217,000

Sold 2 BR YTD:  8       LP/SP         Days on Market

High        $215,000         104%              33

Low         $131,000           9%                11

Median    $138,500          90%               44

Total # 1 BR for sale:  1

High       $ 89,000

Low        $ 89,000

Median   $ 89,000

Sold 1 BR YTD:  2        LP/SP         Days on Market

High:       $ 92,500                97%                180

Low:        $ 89,500                93%                 36

Median:   $ 91,000               95%                108

                                   

*LP/SP = Sales Price divided by Listing Price, or what % of the listing price was actually paid.

                                   

Information provided by Marge Matinale, Lic. Associate Broker, Better Homes & Gardens Real Estate, 954-298-2527, fax: 954-771-7367, email: margesells4u@yahoo.com

BAY COLONY CLUB MAR 24 BOD MEETING - SYNOPSIS

Board Members Attending: Paul Barros, Bill Brady (by phone), Wilbur Bullock, Betty Francis (by phone), Danielle Harrell, Bud Lauer, Malachy Smith,.

Board Members Absent:

Miscellaneous Other Attendees: Coleen, BCC Manager

BCC Owners Attendees: 41 (est.)

Elimination of Open Forum: President Bullock announced that there would no longer be an “Open Forum” at BOD meetings because “it violates Florida Sunshine laws.”  (Not an agenda item.  An open forum is only a violation if it is done outside the official meeting.  It could legally be restricted to 15 minutes maximum and included as an agenda item.  Nice going Wilbur, another maneuver to muzzle the owners and listen to no voice other than your own!)

Approval of 3/24 Agenda:: Approved unanimously (Not an agenda item)

Introduction of Committees: Ticket – Harriet Gustafson, Landscaping –Joyous Burkart, Planning/Capital Improvements – Gordon Houston, Rules & Regs – Danielle Harrell, Screening – Russ Parrot, Dock Master – Jim Gordon

Board Meeting (2/21) Minutes: Unanimously approved as read.  (Mystery motion on “Communication Between Board Members” which had passed unanimously disappeared from minutes for this meeting.)

Reports:  

Screening:  5 leases, 7 sales

Planning/Improvements:  Patio Fascia, canal seawall, roofs, balcony railings, pool modifications, B dock road curbs.  (STILL no plans for roof edge refastening or balcony railings.)

Landscape:  Improvements ($3,358) unanimously approved

Ticket:  Future meetings every other odd month

Manager’s:  Familiarization meetings

Unfinished Business: 

Cara Beth Walker:  UCM accepted offered settlement amount of $18,828.55.

Rules & Regs Format:   Format for update to be limited to 3 styles already submitted.   Passed.   Yes - Barros, Francis, Lauer, Smith   No – Brady, Harrell

Setting Agenda:  Method to set agendas.  Tabled.  For – Barros, Brady, Harrell, Lauer, Smith   Against – Francis

Board Communication/Operation:  Operation to be under latest Robert’s Rules of Order.  Communication not discussed.  (“Communication” discussed and voted on at last meeting, but vanished from minutes.  Following Robert’s Rules?  When will this happen?  See Notes below.)

New Business

Rental Deposits:  Stop collecting rental deposits.  Failed.  For -  Francis, Harrell, Lauer   Against – Barros, Brady, Bullock, Smith

Lease Addendum:  Wording stating BCC a “commercial” condo deleted.  Passed unanimously.

Security Guard for Parties: Motion to eliminate by Harrell.  Failed.  No second.  (Not an agenda item.)

Meeting adjourned at 8:55.  Corrections and comments would be appreciated.

NOTES:  In your blogger’s opinion, this meeting (in addition to many prior ones) left a lot to be desired: 

•  Microphone and PA system (STILL) frequently not used and Board comments and conversations often unintelligible.
• Speaker phone output from Brady (STILL) completely unintelligible
• Discussion of non-agenda items a violation of Robert’s Rules!
• R & R format and agenda setting rules discussed at far too great a length (thanks Francis!), while our dicey roof fasteners continue to quietly rust away.

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BAY COLONY CLUB – BLOG COMMENT POLICY 3/16/11

This Bay Colony Club blog was created to provide information about our community to owners, residents and employees.  We hope that the blog also provides a platform for folks to voice their concerns, complaints and compliments about our community.  We encourage comments that challenge or offer constructive criticism.  However, we reserve the right to edit or remove any post, for any reason.  Comments will be deleted or edited if they are: 

• Abusive personal attacks
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We appreciate our readers and thank you for adding to the discussion. We hope the above will help you add value to Bay Colony Club’s blog, find value in the comments of others, and continue enjoying the site.  If you make a comment that does not appear or has been deleted, you may contact us for an explanation.

BAY COLONY CLUB REALTY REPORT AS OF 2/28/11

Total # 2 BR for sale:  16

High        $249,900

Low         $189,000

Median    $217,000

Sold 2 BR YTD:  4      LP/SP         Days on Market

High        $215,000         104%              33

Low         $135,000          75%               12

Median    $146,198         89%                30

Total # 1 BR for sale:  2

High       $ 90,000

Low        $ 89,000

Median   $ 89,500

Sold 1 BR YTD:  0       LP/SP         Days on Market

                                   

Information provided by Marge Matinale, Lic. Associate Broker, Better Homes & Gardens Real Estate, 954-298-2527, fax: 954-771-7367, email: margesells4u@yahoo.com